Executive Assistant, Dispute Advisory Services
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- Jan 08, 2020 Post Date
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- 191UR Requisition #
About The Role
Our Benefits
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
This position is responsible for providing in-office administrative support to Senior Managing Directors and Managing Directors in the Dispute Advisory Services practice in our San Francisco office. The successful candidate will perform all administrative functions and will need to possess the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with clients and other FTI leaders and will be required to maintain absolute discretion, professionalism and confidentiality.
What You’ll Do
General Administration
Financial Administration• Create, organize and maintain paper and electronic files• Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly• Maintain contact lists and update as needed; input new business contacts into SalesForce CRM• Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials• Coordinate all meeting and travel arrangements, both domestic and international• Set-up conference calls, both domestic and international, including contacting/notifying participants• Compose, type, edit, proofread and format correspondence and reports• Demonstrate proficiency in using company templates for correspondence and presentations• Sort, read and distribute internal and external mail• Answer all assigned phones courteously and professionally, take accurate and complete messages and fulfill requests• Assist in prioritization of tasks, correspondence and phone messages for executives• Complete requests for overnight deliveries, faxes and couriers
Technology Application• Capture time and expense in applicable FTI systems such as Chrome River and Elite and apply to proper charge codes• Maintain reconciliation of business expenses as required by executives• Assist with client billing, client invoice creation, review and revision and collection matters as needed• Process check requests and outside vendor and contractor invoices
Basic Qualifications• Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint• Assist in research projects by efficiently conducting online searches and providing information requested in summary form• Ideal candidate will be proficient in Microsoft Outlook, Word, Excel and PowerPoint as well as Carpe Diem and SalesForce
• 3+ years of administrative support experience required• 1-2 years of experience in a corporate/ law firm/ professional services firm• Proactive and initiates projects; enthusiastically accepts new assignments and challenges• Ability to manage multiple, simultaneous projects and meet deadlines• Capacity to multi-task, prioritize assignments and effectively manage time• Lead by example regarding efficient work habits and professional behavior• Ability to work in fast-paced, deadline driven environment• Excellent oral and written communication skills• Work effectively as part of a team, yet be able to work independently with minimal supervision• Perform all tasks with attention to detail and review for accuracy• Maintain courteous, professional manner in person and on the phone• Ability to maintain confidentiality • Excellent proficiency in Microsoft Office application (Outlook, Excel, Word, PowerPoint)
Apart from the well-structured career path and excellent team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:
- Competitive salary and bonus plans
- Generous paid holidays, time off and parental leave
- Full package of benefits plans
- Company matched 401K
- Annual paid volunteer hours
- Corporate matching for charitable donations
- Potential for flexible working arrangements
- Free snacks and drinks
- Upscale offices close to public transportation
- Pet insurance
About FTI Consulting
What makes us unique? With more than 5,000 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.
FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America’s Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.